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Request for Competitive Sealed Bids for Refurbishment & Repairs of Rental Property

By Joyce Reed
Sep 22, 2017 at 05:18 PM

The Montecito Fire Protection District (MFPD) invitation to bid for: 

ITB# 2017-002

Refurbishment & Repairs of Rental Property at

1255 East Valley Road 


The MFPD-owned rental property at 1255 East Valley Road became vacant as of September 1, 2017.  Due to the age and current state of the structure, MFPD is seeking bids from qualified licensed contractors to facilitate refurbishment and repairs of the property, prior to reoccupation.  

Scope of Work:

Provide all necessary materials, labor and equipment to complete refurbishment and repairs to the residential property at 1255 East Valley Road.

1. Kitchen:

a. Remove and replace (R&R) existing kitchen countertop with new quartz countertop (color approved by MFPD).

b. R&R existing kitchen sink and faucet (sink and faucet approved by MFPD).

c. R&R existing flooring with new linoleum flooring (new linoleum and color approved by MFPD).

d. R&R existing stove (new stove to be provided by MFPD).

e. R&R existing dishwasher (new dishwasher to be provided by MFPD).

f. R&R existing 10 lite back door and install new door as well as interior casing.

g. Paint new door and trim to match exitsting color.

2. Kitchen Shed Roof:

a. Remove upper most layer of mineral cap roofing that rolls up onto the wall. Inspect roof to wall connect for evidence of termites or dry rot.

b. Patch as necessary.

c. Install new roof to wall metal and patch roofing.

3. Laundry Room:

a. R&R existing flooring with new linoleum (new linoleum and color approved by MFPD).

b. Stabilize existing laundry soap shelf.

4. Master Bath:

a. Re-grout and repair broken grout in shower.

5. Re-seal all existing grout in shower.

6. Front Bedroom, Loft and Stairs:

a. R&R existing carpet and pad (new carpet and color approved by MFPD).

7. R&R existing electrical receptacle that is currently taped to wall.

8. Painting (Interior):

a. Touch up and paint all interior surfaces including walls, trim and base (ceiling excluded) to match existing color.

9. Exterior:

a. R&R beam at master bedroom porch.

b. R&R 2-3x6 deck boards at master bedroom deck.

c. Clean existing deck and railings in preparation for new paint.

d. Provide an allowance of $1,000.00 to remove roofing at front of house (over porch) and inspect for dry rot damage and source of leak. Provide necessary repairs and reroof. In the event, after opening up the area in question, it appears that repairs will run higher than the $1,000.00 allowance, MFPD will be notified to approve repairs.

10. Kitchen Deck:

a. Clean, sand, stain and seal existing backyard kitchen deck (stain color approved by MFPD).

11. Master Bedroom:

a. Repair screen doorframes and rescreen French Doors.

b. Repair and tune existing French Door.

12. Painting (Exterior):

a. Prep and paint all exterior walls and soffits that are weather worn (match existing colors).

Submission Information:

Bidders must comply with the following submission procedures:

  1. Sealed bids shall be submitted marked “1255 East Valley Road – Refurbishment & Repairs Bid” on the outside of the envelope, addressed to: 

Montecito Fire Department

Attn: Alan Widling, Battalion Chief

595 San Ysidro Road

Santa Barbara, CA 93108 

Bids will be accepted until 4:00 PM October 26, 2017. Bids received after this time will be returned unopened. Faxed bids will not be accepted. 

  1. WITHDRAWAL OF BID:  A bidder will be permitted to withdraw their bid unopened after it has been deposited if such request is received in writing prior to the time specified for the opening of the bids. 
  1. OPTIONAL SITE VISIT:  All prospective bidders may request a tour of the property by contacting MFPD at (805) 969-2537 and requesting his or her name and phone number be placed on a callback list.  Subsequently, a designee of the MFPD will make contact and schedule a site tour.  Prospective bidders shall not enter the site without receiving prior permission. 
  1. RESERVATION OF RIGHTS:  MFPD reserves the right to reject any bids, to waive technical or legal deficiencies, and to accept any bid that it deems to be in the best interest of MFPD. 
  1. WARRANTY:  The contractor shall submit a copy of manufacturer’s warranty indicating duration of said warranty and install all products according to manufacturer’s instructions. 
  1. SPECIFICATIONS:  The bidder shall furnish information related to the specifications of the products being used. 
  1. PREVAILING WAGE:  This project shall adhere to all laws and requirements pertaining to prevailing wage.  The awarded licensed contractor and any subcontractors must be properly registered and qualified with the Department of Industrial Relations (DIR). 
  1. COST/SCHEDULE:  The bidder shall furnish a cost proposal and schedule as part of the package.  The contractor shall complete the work by December 29, 2017. 
  1. SEPARABILITY:  MFPD will accept only full packages for all requested elements.  Bids submitted without all scope of work items included shall be disqualified.

    10. A copy of applicable insurance certificate(s) must accompany        bids.  Minimum coverage is $1,000,000 per occurrence, $2,000,000 aggregate on general liability, and Worker’s Compensation coverage in compliance with State Law. 

Award of Bid:

A public bid opening will be held on October 27, 2017 at 4:00 PM in the conference room at Montecito Fire Station 1, 595 San Ysidro Road, Santa Barbara. 

The Board of Directors will approve the contract at the following scheduled board meeting or if deemed necessary, a special meeting will be noticed and convened to facilitate timely completion of the project. 

The bid will be awarded to the lowest responsible bidder in accordance with the competitive bid procedures set out in the Public Contract Code section 20813.


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